AI & Automation
Document Automation
Nobody was hired to retype data from PDFs.
We automate reading, generating and routing documents — from invoices and delivery notes to quotes and contracts. AI extracts the data, your systems receive it, and your team only checks where it truly matters.
Why document automation?
Documents drive almost every business process — and wherever they're handled manually, work slows down and errors creep in.
No more retyping
AI reads invoices, delivery notes and forms and transfers the data into your systems — in seconds instead of minutes per document.
Fewer errors, cleaner data
Transposed digits and forgotten fields disappear. Extracted data is validated against rules before it lands anywhere.
Faster turnaround
Approvals, forwarding and filing happen in minutes instead of days — processes stop waiting for paperwork.
Order in the document flow
Every document is named, filed and assigned automatically — findable when you need it, documented when it counts.
What we automate for you
From inbound mail to signed contract — we automate the document steps that cost your team the most time.
Automated document capture
Invoices, delivery notes, orders and forms are read by AI and the relevant data is handed to ERP, CRM or accounting.
Automated document generation
Quotes, contracts, reports and recurring correspondence are generated from your data — consistent, on-brand and error-free.
Review & approval workflows
Defined approval paths with reminders and clear responsibilities — including digital signature where you need it.
Automated filing & routing
Every document lands in the right folder, with the right recipient and in the right system — without anyone dragging files around.
Integration with your systems
ERP, DMS, accounting and CRM are connected via APIs, Make or n8n — the data flows, the media breaks disappear.
How we work
One team from analysis to operations — based in Cologne and Berlin, privacy-aware from the first document.
Document flow analysis
We map which documents arrive where, who processes them and where time is lost — and prioritize by volume and effort.
Concept & data model
We define which fields are extracted, which rules validate them and which systems receive the data.
Build & integration
We set up capture, generation and routing and connect ERP, DMS and accounting — with data protection designed in.
Test with real documents
The setup processes your real documents in a supervised phase. Uncertain cases go to a human until precision is proven.
Operations & extension
We monitor recognition quality, add document types step by step and keep the workflows aligned with your processes.
More from AI & Automation
The six offerings in this category build on each other — many clients start with one workflow and expand step by step.
Process Automation
Automate CRM, email, quoting and reporting workflows so recurring tasks run without manual effort.
Sales Automation
Qualify leads, book meetings and chase quotes automatically — so no opportunity slips through.
Customer Service Automation
Answer routine requests instantly across channels — including WhatsApp — with clean human handoff.
AI Chatbots & Phone Assistants
24/7 chat and voice assistants that answer questions, qualify leads and book appointments.
Marketing Automation
Nurture leads, run campaigns and report automatically — marketing that keeps working after office hours.
Not sure where to start?
Our AI consulting finds the workflows with the biggest leverage before you invest — and AI training gets your team ready to work with the new setup.
What does document automation cost?
Individual quote
The investment depends on document types, volume and the systems to integrate. After a free initial consultation you receive a transparent fixed-price quote for setup and operations.
Request a quoteCase studies
Our work
A selection of brands and businesses we build growth systems for.
Frequently asked questions
That depends on how many document types we automate, the monthly volume and which systems need connecting. A single high-volume document type — invoices, for example — is a lean starting point. You always receive a transparent fixed-price quote before we start.
Which document stack should disappear first?
Tell us which documents your team processes by hand today. In a free initial consultation you'll learn what's automatable — with a transparent, no-obligation quote.
No spam. No commitments. Response within 24 hours.